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12 March 2025
Attendees: Rachel Rose (Industrial Light & Magic), Kaitlin Pollock (DreamWorks), Stephanie Doppler (rez | NVIDIA), Lori Smallwood, Stephen Mackenzie, Munira Tayabji, Montana Adlington (Animal Logic), Bill Ballew (DreamWorks), Karen Ruggles (notes)
Agenda
SLP update (Karen Ruggles)
Quick review of Charter (Rachel Rose)
Brainstorm on growing the working group (Rachel Rose)
Announcements:
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Summer Learning Program Update
The application has launched and has a handful of applicants
Some changes to the application and program have implemented this year
Need to call for Reviewers in the near future
Quick Review of Charter
Rachel shared the Charter
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Brainstorm on growing the working group
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Action Items
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for the Diversity & Inclusion Working Group. It is about 5 years old and may need updates.
Please review and add comments, accuracy, for additions, edits, or general comments
https://docs.google.com/document/d/1NTCi_L2at3kkVjUf4uUNRtplkfLGL2MJHeKoM_vh6Pg/edit?tab=t.0
Brainstorm on growing the Working Group
Intro: what are ways we can grow, the ASWF is typically a technical entity but non-technical people can still be involved and create impact. The D&I Working Group is a good landing point for people who aren’t as technical
Problems:
people feel intimidated
entry-level people feel contributing to ASWF Projects something their managers do
just knowing what project to go to--the https://landscape.aswf.io/ is helpful, but can be overwhelming
Many active ASWF contributors are very senior level contributors, it can be difficult to engage entry-level people without them feeling overwhelmed
Lift and Shift existing ideas (ideas or other places that have done good things)
Partner with affinity groups: does anyone have contacts here?
there is an existing Google Doc somewhere with collaborators and partners
WIA (we have had speakers/guests from here in the past)
SIGGRAPH (we have done this in the past)
Academy D&I (existing)
AOUSD (existing and active?)
Girls Who Code
Wigraph (from SIGGRAPH)
Google Summer of Code
Things to do or think about during an ASWF Meeting
Meetings that are labeled for introductory
“this is for new people” Drop-in office hours for new comers or Open Coding Jams
Bring a friend Day to D&I meeting
Educate ASWF people on how to run a meeting to be more inclusion/less overwhelming for newcomers
saying hi to each person
stating that if you’re here just to listen and learn, type in chat something like 📘
we could then formalize this response (with appropriate statement in meeting) to mean that someone will reach out to them or that if there are a few people who type 📘 , they can band together as a mini-cohort)
having people introduce themselves on camera or via chat
saying it’s ok to be off camera
also including all of this in the page where most people go to find the meeting link/invitation
Things to do for Projects
get “good first issue”s tagged + pairing with a mentor
Make “good first issue” tags uniform across all ASWF projects
single landing page mind map for all “good first issue”s of all ASWF Projects (similar to https://landscape.aswf.io/ page?)
dovetail with Dev Days?
Ambassadors - someone from D&I group “assigned” to each project and just looking to onboard people to the project
looking for barriers of entry (meetings, code repository, general understanding or clarity, etc )
Ambassador could be Tier 2 of SLP
Video series
“intro to ASWF projects” videos
what to expect at the first ASWF meeting (have a statement on who you are)
How does ASWF operate
intro to common barrier breakers - CMake
Success stories on how new comers felt welcome and they found a great community
Education space
partner with universities (what language can we use? what can the universities provide back to us in exchange for being listed as part of the program/partnership/etc)
International Science Fair (high school)
Current ASWF member employees
bring in people on the hiring side
presentation at end of SLP - invite hiring folks, inquire what the hiring people would be interested in seeing
Action Items
🤝 Share the Summer Learning Program application! https://forms.gle/ExrQnXjgEgk8aMn99
👓 Review the Charter and comment: https://docs.google.com/document/d/1NTCi_L2at3kkVjUf4uUNRtplkfLGL2MJHeKoM_vh6Pg/edit?tab=t.0
📈 Share ideas on growing ASWF & ASWF D&I Working group in Slack
🙋♂️Express interest in helping with one of the listed initiatives above!