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Google docs notes: https://docs.google.com/document/d/1YKrLeYv5N-FBBjPGTdcOaFlaseKJlyaHeqJvcsR7umc/edit?usp=sharing

Slack, #diversity: https://academysoftwarefdn.slack.com/archives/C0152KSAJSJ

Slack, #aswf-slp-2023: https://academysoftwarefdn.slack.com/archives/C055R005U3C

11 October 2023

https://zoom-lfx.platform.linuxfoundation.org/meeting?password=938d8ee6-5792-449f-bf38-880e0817262b

Attendees

Ferby Cremer, Carol Payne, Rachel Rose, Tracy Priest, Sean Wallitch, Kirstyn Salehi,Munira Tayabji, Bill Ballew, Emily Olin, Kaitlin Pollock
  • Review of D&I working group plans - see screenshots
  • Dev Days
  • Kickoff for the D&I Framework
  • 2023 Reflection, 2024 tone level-set
    • What are you most proud of that we do as a group
      • Meeting restructuring - a big step forward in operations
      • Being able to scale...we have better scoped the work - we've done a lot 
      • Calendar/Plans - what we actually did is a better reflection to what we planned to do .. fitting to goals that we set to do 
      • Succession program (primary to secondary) 
        • Having alternates with governing board worked well. It's really healthy to have someone to step up 
      • SLP, SIGGRAPH, Dev Days
        • Win for DevDays 
    • Are there things that you would like us to invest more time in overall?
      • Reaching young audience - highschool? young kids?
      • Member education around D&I topics - this is the focus of D&I framework initiative
      • Need to learn about Dev Days to see how we can increase diversity - putting a focus on bringing this in 
      • How do we continue engagement in tech fields (extending SLP)
  • SLP, Summer Learning Program,  retro is most likely next month - feedback still being collected

8 November 2023

Attendees: Carol Payne, Kaitlin Pollock, JT Nelson, Kirstyn Salehi, Sean Wallitsch, Olga Avramenko

Agenda:

  • Our mission recap - the three pillars

  • Dev Days
  • SLP Retrospective
  • D&I Framework Launch
  • Other Topics

Dev Days recap -

  • 2 day event  (LINK)  - overall, SUCCESS! 

  • Olga jumped in to help with Dev Days - thank you!

  • We are working on a survey and sending out thank you gifts and badges to participants. We don’t have survey data yet (coming soon) 

  • It was about getting people involved - one of the successes because it pushed others who were in the background to participate

  • There were 5 projects from Foundation 

  • We had more response than anticipated - 90 participants registered; 20 PRs merged and 11 PRs awaiting to be merged but almost all are merged. 

  • Trend: more senior engineers new to OSS were able to contribute 

  • Lesson: Build issues 

  • ACTION: For 2024, looking at when to do this and get more organization done too

  • ACTION: Looking for volunteers next year - let us know

SLP retro (Kaitlin)

  • We sent out Google form to request for feedback. We had low response - form was sent a little late
  • There was variability in how often mentors and students met this year 
  • We need to improve on structure, lack of insight into program (maybe a newsletter?), mismatch in mentor experience and mentee interest
  • Consistent feedback: Sense of community
  • Request for more collaboration opportunities
  • From committee: Speaker series was great (would like a lead for this)
  • Per Sean…Would like to do better at “guest mentor” 
  • Dev Days participation from some
  • ACTION: Signups will change and will need to use ASWF form
  • https://docs.google.com/presentation/d/16Ivd3TpYpK2VmqKQA9fQ1j5aqYThQhWXrn-ds_oF0uA/edit#slide=id.g29865780727_0_177

D&I framework launch


Other topics:

  • Future: International Science Fair ?
  • Suggestions request: Picking a focus group for SLP
  • DevDays Mission

  • Participating Projects

13 December 2023

Attendees: Carol Payne, , Rachel Rose, JT Nelson, Emily Olin, Joshua Rivera, Karen Ruggles, Kaitlin Pollock, Tom Szenher, Bill Ballew

Agenda:

  • D&I Framework Update

  • SLP Update
  • Dev Days Update

D&I Framework Update

  • Going through all the research, still a WIP
  • Join the slack channel if you're interested in helping out!
  • March 1 at 12pt (it's a friday)

SLP Update

  • https://www.aswf.io/summer-learning-program/
  • Phase 1 of the website is live!
  • Application is launching March 1!
  • Karen & Kaitlin working on forming the SLP core team!
    • Tom recruiting for speaker series
    • If your are interested in helping run/moderate speaker series, please reach out!
    • Outreach to contacts - orgs, universities, etc etc - immediate need, please reach out if you are interested in helping here!

Dev Days Updates

  • owned by TAC, but important to have a D&I lens
  • if anyone would like to help keep the D&I lens, please make that known to Carol
  • Save the date announced at Open Source Forum
  • Get ASWF projects by June 15
  • Registration launched during Open Source Days / SIGGRAPH
  • Dev Days will be September 25 & 26
    • with prep sessions the week before 

Open Floor Discussion - no new items

  

13 December 2023

Attendees: Carol Payne, Ferby Cramer, Rachel Rose, JT Nelson, Tracy Priest, Sergio Rojas, Aliza Carpio, Bill Ballew


- 2024 Plans & Initiatives: 
  - Review Carol & Rachel's proposal

  • Potential action: Consider creating a more detailed and separate calendar for items like SIGGRAPH, Open Source Days and other conferences 
  • Dev Days: An initiative run from TAC and have D&I contribute

  - Chat through where Dev Days fits
  - Discuss group leadership plans

  • Rachel is volunteering to step back mid-year (second quarter) of 2024. We are asking the community to consider this role. This signals a new phase for this group. 

- 2023 Celebration and discussion
  - We'll spend the rest of the time talking through 2023, celebrating wins and planning improvements. If you are so inclined, bring a festive beverage to the call to cheers another year of our amazing group! (I'm leaning towards hot apple cider!!)

  • Seeing how SLP worked this year and the growth- super cool to see because it enabled us to do DevDays
  • DevDays was a great opportunity to learn, participate and contribute 
  • SIGGRAPH talk(s) were excellent 
  • SLP learner wrote about the experience - https://www.ninettemtan.com/...also some of SLP learners were student volunteers at SIGGRAPH


January topics: SLP logistics and kickoff? 


Just as a reminder, we also have the kickoff meeting for our D&I Framework Initiative on Thursday, December 14 @ 12pm PT. Please join if you have time and interest! Here's the zoom link for that call:

https://zoom-lfx.platform.linuxfoundation.org/meeting/96537742771?password=d207ea97-6c59-4a1a-a203-af180d97f481


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