2023 Q4 - October, November, December
- Karen Ruggles
Google docs notes: https://docs.google.com/document/d/1YKrLeYv5N-FBBjPGTdcOaFlaseKJlyaHeqJvcsR7umc/edit?usp=sharing
Slack, #diversity: https://academysoftwarefdn.slack.com/archives/C0152KSAJSJ
Slack, #aswf-slp-2023: https://academysoftwarefdn.slack.com/archives/C055R005U3C
11 October 2023
Attendees: Ferby Cremer, Carol Payne, Rachel Rose, Tracy Priest, Sean Wallitch, Kirstyn Salehi, Munira Tayabji, Bill Ballew, Emily Olin, Kaitlin Pollock
Agenda:
Review of D&I Working Group Plans
Dev Days
D&I Framework kickoff
2023 Reflections + 2024 Tone
Review of D&I working group plans - see screenshots
Dev Days
Starts tomorrow! https://sites.google.com/view/aswfdevdays/home
We have 83 people registered! We will see what the contributions will be like
13 companies participating
There is Dev Days Slack channel
Kickoff for the D&I Framework
Tom S will be leading this... a kickoff will be scheduled soon
Interested? Please reach out to Tom or join the kickoff meeting soon
Aliza and Tom started the research piece of existing resources - https://docs.google.com/spreadsheets/d/162ZZnM6if-4huiQz4ghoJEGnCtI0p9Pl6v8jZ8obY9A/edit?usp=sharing (please add resources or contacts here)
2023 Reflection, 2024 tone level-set
What are you most proud of that we do as a group
Meeting restructuring - a big step forward in operations
Being able to scale...we have better scoped the work - we've done a lot
Calendar/Plans - what we actually did is a better reflection to what we planned to do .. fitting to goals that we set to do
Succession program (primary to secondary)
Having alternates with governing board worked well. It's really healthy to have someone to step up
SLP, SIGGRAPH, Dev Days
Win for DevDays
Are there things that you would like us to invest more time in overall?
Reaching young audience - highschool? young kids?
Member education around D&I topics - this is the focus of D&I framework initiative
Need to learn about Dev Days to see how we can increase diversity - putting a focus on bringing this in
How do we continue engagement in tech fields (extending SLP)
SLP, Summer Learning Program, retro is most likely next month - feedback still being collected
8 November 2023
Attendees: Carol Payne, Kaitlin Pollock, JT Nelson, Kirstyn Salehi, Sean Wallitsch, Olga Avramenko
Agenda:
Our mission recap - the three pillars
Dev Days
SLP Retrospective
D&I Framework Launch
Other Topics
Dev Days recap -
2 day event (LINK) - overall, SUCCESS!
Olga jumped in to help with Dev Days - thank you!
We are working on a survey and sending out thank you gifts and badges to participants. We don’t have survey data yet (coming soon)
It was about getting people involved - one of the successes because it pushed others who were in the background to participate
There were 5 projects from Foundation
We had more response than anticipated - 90 participants registered; 20 PRs merged and 11 PRs awaiting to be merged but almost all are merged.
Trend: more senior engineers new to OSS were able to contribute
Lesson: Build issues
ACTION: For 2024, looking at when to do this and get more organization done too
ACTION: Looking for volunteers next year - let us know
SLP retro (Kaitlin)
We sent out Google form to request for feedback. We had low response - form was sent a little late
There was variability in how often mentors and students met this year
We need to improve on structure, lack of insight into program (maybe a newsletter?), mismatch in mentor experience and mentee interest
Consistent feedback: Sense of community
Request for more collaboration opportunities
From committee: Speaker series was great (would like a lead for this)
Per Sean…Would like to do better at “guest mentor”
Dev Days participation from some
ACTION: Signups will change and will need to use ASWF form
D&I framework launch
looking at December 14th
https://docs.google.com/spreadsheets/d/162ZZnM6if-4huiQz4ghoJEGnCtI0p9Pl6v8jZ8obY9A/edit?usp=sharing (working doc)
Other topics:
Future: International Science Fair ?
Suggestions request: Picking a focus group for SLP
DevDays Mission
Participating Projects
13 December 2023
Attendees: Carol Payne, , Rachel Rose, JT Nelson, Emily Olin, Joshua Rivera, Karen Ruggles, Kaitlin Pollock, Tom Szenher, Bill Ballew
Agenda:
D&I Framework Update
SLP Update
Dev Days Update
D&I Framework Update
Going through all the research, still a WIP
Join the slack channel if you're interested in helping out!
March 1 at 12pt (it's a friday)
SLP Update
Phase 1 of the website is live!
Application is launching March 1!
Karen & Kaitlin working on forming the SLP core team!
Tom recruiting for speaker series
If your are interested in helping run/moderate speaker series, please reach out!
Outreach to contacts - orgs, universities, etc etc - immediate need, please reach out if you are interested in helping here!
Dev Days Updates
owned by TAC, but important to have a D&I lens
if anyone would like to help keep the D&I lens, please make that known to Carol
Save the date announced at Open Source Forum
Get ASWF projects by June 15
Registration launched during Open Source Days / SIGGRAPH
Dev Days will be September 25 & 26
with prep sessions the week before
Open Floor Discussion - no new items
13 December 2023
Attendees: Carol Payne, Ferby Cramer, Rachel Rose, JT Nelson, Tracy Priest, Sergio Rojas, Aliza Carpio, Bill Ballew
- 2024 Plans & Initiatives:
- Review Carol & Rachel's proposal
Potential action: Consider creating a more detailed and separate calendar for items like SIGGRAPH, Open Source Days and other conferences
Dev Days: An initiative run from TAC and have D&I contribute
- Chat through where Dev Days fits
- Discuss group leadership plans
Rachel is volunteering to step back mid-year (second quarter) of 2024. We are asking the community to consider this role. This signals a new phase for this group.
- 2023 Celebration and discussion
- We'll spend the rest of the time talking through 2023, celebrating wins and planning improvements. If you are so inclined, bring a festive beverage to the call to cheers another year of our amazing group! (I'm leaning towards hot apple cider!!)
Seeing how SLP worked this year and the growth- super cool to see because it enabled us to do DevDays
DevDays was a great opportunity to learn, participate and contribute
SIGGRAPH talk(s) were excellent
SLP learner wrote about the experience - https://www.ninettemtan.com/...also some of SLP learners were student volunteers at SIGGRAPH
January topics: SLP logistics and kickoff?
Just as a reminder, we also have the kickoff meeting for our D&I Framework Initiative on Thursday, December 14 @ 12pm PT. Please join if you have time and interest! Here's the zoom link for that call:
