Meeting Notes

May 10, 2023

Attendees

Rachel Rose, Barathy Rangarajan, Karen Ruggles, Kaitlin Pollock, Aliza Carpio, Tom Szenher, Trina Roy, Emily Olin, Morenike Dosu, Ferby Cremer, JT Nelson, Bill Ballew, Sergio Rojas, 

Topics Covered

• Mission Statement and three focus areas
  • Increasing ASWF diversity and representation
  • External outreach and education
  • Member guidance
• Update on Summer Learning Program
  • Growth this year, program started earlier this year and running later. It is over 12 weeks (10 weeks are super busy)
  • We have more team leads
  • ! Attend final presentation around August 17th  and encourage a recruiter from your org to attend ! 
  • Suggestion for next time: Inspired by "take your kid to work"... "This is what I do at work" 
  • Are there any examples of guest speakers? Who are you lining up? 
    • Ideas
      • Common question - What should I put in my portfolio?
      • Common question - Are you hiring? 
      • Lots of interest in virtual production
• Dev Days initiative (aka "The Hackathon") - ASWF has a need and desire for more contributors as a whole 
  • This is not for everyone and the plan is to reach out to our member community to contribute and help 
  • Need TAC to be heavily involved for this to work 
• Plans for SIGGRAPH (Emily)
  • Sunday, August 6: Open Source Day and beers of a feather
    • CFP opens May 16
  • Monday, August 7 and Tuesday, August 8: ASWF Project BoFs at the LA Convention Center
  • Program Committee Form  (ASWF Open Source Day Program Committee)
  • Town Hall is virtual -
    • Goal: What is our working group doing and get folks excited to join
  • BoF goal is  to create an open forum
    • Roundtable - helps inform what we want to take on. We want more ideas to fold "into the mix"
    • Is there a way to look at technical aspects of our industry and say we all have the same problems/opportunities and ways to increase diversity?
    •  For the pillars, crafting the story to grow from one pillar to the next would be really cohesive

September, 2023

Attendees

Carol Payne, Rachel Rose, Mylun Jackson, Dhriv Govil, Sean Wallitsch, Kaitlin Pollock, Ferby Cremer, Greg Grusby, Ninette Tan, Kirstyn Salehi, Tom Szenher, Martha Benitez

• First meeting for Mylun Jackson and Dhruv Govil reintroduced himself

Agenda

• SLP 2023 Recap  - "This year the program went above and beyond" - Rachel Rose ... "The group just ran with it"
  • (Kaitlin, co-chair for program) 
    • Wrapped up third year of the program
    • 20 learners from LGBT+ community as part of this year's focus group
    • We added speaker series this summer and final one was on mini talks
      • Learning - need someone to drive this component next year (Aliza is open to doing this next year)
    • Guest mentor program
    • Final presentations - 17 demos presented 
    • Swag is going out soon
    • Feedback - email/market more to (guest) mentors 
    • Survey will be sent out and post mortem to follow (to iron out steps for next year) 
      • Planning would start in October
• Dev Days update & brainstorming around how to run the event
  • Update from Carol
    • Site went LIVE and there is a link to registration form - https://sites.google.com/view/aswfdevdays/home
    • This is first attempt in October with Hackathon like event 
    • Need to share and promote (with member companies)
    • We need help including supporting Slack and answer general questions
• Accessibility update / brainstorming (project ideas confluence here
  • Accessibility in ASWF Projects
  • How can we make ASWF projects easier to use (including artifacts) for those with disabilities? 
  • This is new for us and we are looking for help to get this going
  • We can use this group to brainstorm 
  • Please join Slack channel too 
• D&I Open Source Framework (call for involvement)
  • Two parts:  We are looking for help. Tom is happy to lead this 
    • Work to publish D&I resources that can be published for our members; it's about curating existing information - access for our members
      • Google sheet: https://docs.google.com/spreadsheets/d/162ZZnM6if-4huiQz4ghoJEGnCtI0p9Pl6v8jZ8obY9A/edit?usp=sharing
    • An open source D&I framework and put together a proposal 
• Review of our plans for D&I group