Meeting Notes

December 13, 2023

Here's the zoom link:
https://zoom-lfx.platform.linuxfoundation.org/meeting/97383541248?password=446a47f4-1dde-4e5f-b8fc-09e05048b2b8

Attendees: Carol Payne, Ferby Cramer, Rachel Rose, JT Nelson, Tracy Priest, Sergio Rojas, Aliza Carpio, Bill Ballew

- 2024 Plans & Initiatives: 
  - Review Carol & Rachel's proposal

• Potential action: Consider creating a more detailed and separate calendar for items like SIGGRAPH, Open Source Days and other conferences 
• Dev Days: An initiative run from TAC and have D&I contribute

  - Chat through where Dev Days fits
  - Discuss group leadership plans

• Rachel is volunteering to step back mid-year (second quarter) of 2024. We are asking the community to consider this role. This signals a new phase for this group. 

- 2023 Celebration and discussion
  - We'll spend the rest of the time talking through 2023, celebrating wins and planning improvements. If you are so inclined, bring a festive beverage to the call to cheers another year of our amazing group! (I'm leaning towards hot apple cider!!)

• Seeing how SLP worked this year and the growth- super cool to see because it enabled us to do DevDays
• DevDays was a great opportunity to learn, participate and contribute 
• SIGGRAPH talk(s) were excellent 
• SLP learner wrote about the experience - https://www.ninettemtan.com/...also some of SLP learners were student volunteers at SIGGRAPH

January topics: SLP logistics and kickoff? 

Just as a reminder, we also have the kickoff meeting for our D&I Framework Initiative on Thursday, December 14 @ 12pm PT. Please join if you have time and interest! Here's the zoom link for that call:

https://zoom-lfx.platform.linuxfoundation.org/meeting/96537742771?password=d207ea97-6c59-4a1a-a203-af180d97f481

November 8, 2023

Notes are found on Google Docs

October 11, 2023

https://zoom-lfx.platform.linuxfoundation.org/meeting/93468866381?password=938d8ee6-5792-449f-bf38-880e0817262b 

Attendees
Ferby Cremer, Carol Payne, Rachel Rose, Tracy Priest, Sean Wallitch, Kirstyn Salehi,Munira Tayabji, Bill Ballew, Emily Olin, Kaitlin Pollock

• Review of D&I working group plans - see screenshots
• Dev Days
  • Very exciting! 
    • Starts tomorrow! https://sites.google.com/view/aswfdevdays/home
    • We have 83 people registered! We will see what the contributions will be like 
    • 13 companies participating
    • There is Dev Days Slack channel
• Kickoff for the D&I Framework
  • Tom S will be leading this... a kickoff will be scheduled soon 
  • Interested? Please reach out to Tom or join the kickoff meeting soon
  • Aliza and Tom started the research piece of existing resources - https://docs.google.com/spreadsheets/d/162ZZnM6if-4huiQz4ghoJEGnCtI0p9Pl6v8jZ8obY9A/edit?usp=sharing  (please add resources or contacts here) 
• 2023 Reflection, 2024 tone level-set
  • What are you most proud of that we do as a group
    • Meeting restructuring - a big step forward in operations
    • Being able to scale...we have better scoped the work - we've done a lot 
    • Calendar/Plans - what we actually did is a better reflection to what we planned to do .. fitting to goals that we set to do 
    • Succession program (primary to secondary) 
      • Having alternates with governing board worked well. It's really healthy to have someone to step up 
    • SLP, SIGGRAPH, Dev Days
      • Win for DevDays 
  • Are there things that you would like us to invest more time in overall?
    • Reaching young audience - highschool? young kids?
    • Member education around D&I topics - this is the focus of D&I framework initiative
    • Need to learn about Dev Days to see how we can increase diversity - putting a focus on bringing this in 
    • How do we continue engagement in tech fields (extending SLP)
• SLP, Summer Learning Program,  retro is most likely next month - feedback still being collected

May 10, 2023

Attendees

Rachel Rose, Barathy Rangarajan, Karen Ruggles, Kaitlin Pollock, Aliza Carpio, Tom Szenher, Trina Roy, Emily Olin, Morenike Dosu, Ferby Cremer, JT Nelson, Bill Ballew, Sergio Rojas, 

Topics Covered

• Mission Statement and three focus areas
  • Increasing ASWF diversity and representation
  • External outreach and education
  • Member guidance
• Update on Summer Learning Program
  • Growth this year, program started earlier this year and running later. It is over 12 weeks (10 weeks are super busy)
  • We have more team leads
  • ! Attend final presentation around August 17th  and encourage a recruiter from your org to attend ! 
  • Suggestion for next time: Inspired by "take your kid to work"... "This is what I do at work" 
  • Are there any examples of guest speakers? Who are you lining up? 
    • Ideas
      • Common question - What should I put in my portfolio?
      • Common question - Are you hiring? 
      • Lots of interest in virtual production
• Dev Days initiative (aka "The Hackathon") - ASWF has a need and desire for more contributors as a whole 
  • This is not for everyone and the plan is to reach out to our member community to contribute and help 
  • Need TAC to be heavily involved for this to work 
• Plans for SIGGRAPH (Emily)
  • Sunday, August 6: Open Source Day and beers of a feather
    • CFP opens May 16
  • Monday, August 7 and Tuesday, August 8: ASWF Project BoFs at the LA Convention Center
  • Program Committee Form  (ASWF Open Source Day Program Committee)
  • Town Hall is virtual -
    • Goal: What is our working group doing and get folks excited to join
  • BoF goal is  to create an open forum
    • Roundtable - helps inform what we want to take on. We want more ideas to fold "into the mix"
    • Is there a way to look at technical aspects of our industry and say we all have the same problems/opportunities and ways to increase diversity?
    •  For the pillars, crafting the story to grow from one pillar to the next would be really cohesive

September, 2023

Attendees

Carol Payne, Rachel Rose, Mylun Jackson, Dhriv Govil, Sean Wallitsch, Kaitlin Pollock, Ferby Cremer, Greg Grusby, Ninette Tan, Kirstyn Salehi, Tom Szenher, Martha Benitez

• First meeting for Mylun Jackson and Dhruv Govil reintroduced himself

Agenda

• SLP 2023 Recap  - "This year the program went above and beyond" - Rachel Rose ... "The group just ran with it"
  • (Kaitlin, co-chair for program) 
    • Wrapped up third year of the program
    • 20 learners from LGBT+ community as part of this year's focus group
    • We added speaker series this summer and final one was on mini talks
      • Learning - need someone to drive this component next year (Aliza is open to doing this next year)
    • Guest mentor program
    • Final presentations - 17 demos presented 
    • Swag is going out soon
    • Feedback - email/market more to (guest) mentors 
    • Survey will be sent out and post mortem to follow (to iron out steps for next year) 
      • Planning would start in October
• Dev Days update & brainstorming around how to run the event
  • Update from Carol
    • Site went LIVE and there is a link to registration form - https://sites.google.com/view/aswfdevdays/home
    • This is first attempt in October with Hackathon like event 
    • Need to share and promote (with member companies)
    • We need help including supporting Slack and answer general questions
• Accessibility update / brainstorming (project ideas confluence here
  • Accessibility in ASWF Projects
  • How can we make ASWF projects easier to use (including artifacts) for those with disabilities? 
  • This is new for us and we are looking for help to get this going
  • We can use this group to brainstorm 
  • Please join Slack channel too 
• D&I Open Source Framework (call for involvement)
  • Two parts:  We are looking for help. Tom is happy to lead this 
    • Work to publish D&I resources that can be published for our members; it's about curating existing information - access for our members
      • Google sheet: https://docs.google.com/spreadsheets/d/162ZZnM6if-4huiQz4ghoJEGnCtI0p9Pl6v8jZ8obY9A/edit?usp=sharing
    • An open source D&I framework and put together a proposal 
• Review of our plans for D&I group