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12 February 2025

Attendees: Carol Payne, Kaitlin Pollock, Jennifer Cremer, Adelie Creek, Bill Ballew, Stephen Mackenzie, Lori Smallwood, Stephanie Doppler, Monique Bradshaw

Agenda:

  • Plans and focus for 2025 (see slidedeck)

  • AOUSD Collaboration — BOF at SIGGRAPH

  • SLP Planning — 4-year application cycle, transition to LF

ASWF D&I Mission Statement Review

3 focus areas:

  • increase D&I representation within ASWF

  • external outreach and education

  • member guidance

AOUSD Collaboration

The Alliance of OpenUSD (AOUSD) is a Linux Foundation organization focused on setting standards for the OpenUSD ecosystem. AOUSD recently formed its own DEI group, led by Lori Smallwood, who attended this meeting. Carol discussed potential collaboration with AOUSD, including a BOF at SIGGRAPH and other joint initiatives this year.

SIGGRAPH Outreach

Ferby expressed interest in leading the student volunteer SIGGRAPH outreach initiative.

SLP 2025 Planning

  • The group discussed the diversity dimension for the 2025 SLP application pool and reviewed the pools from previous years:

    • Year 1: Women and women-identifying

    • Year 2: LGBTQIA+

    • Year 3: BIPOC and Latinx

    • Year 4: Open to anyone who identifies as belonging to an underrepresented group

  • Carol proposed a recurring 4-year cycle, consisting of 3 years dedicated to focus groups followed by an open year. This structure would allow prospective applicants to anticipate their eligibility. For the 5th year of SLP in 2025, Karen suggested prioritizing “under-served gender identities, including and not limited to […]” to ensure more inclusive language.

    • The 4-year cycle and the year 5 focus group was agreed upon by group consensus.

  • Transition to broader ASWF Support

    • During last year's annual Technical Advisory Committee (TAC) update, Rachel and Carol emphasized the need for a more structured placement for SLP within the ASWF. Benefits of this transition include:

      • More administrative support (e.g., scheduling, calendaring, swag store), reducing the burden on D&I volunteers.

      • Enhancing the mentee experience by enabling D&I to focus on mentorship rather than administrative tasks.

      • Increased legitimacy and appeal for prospective mentors.

    • With this transition, the SLP will remain under the D&I Working Group for leadership, while being formally integrated as a solid Foundation Initiative for stronger continuity and resources.

  • 📢 Applications will open soon!

Next Meeting

  • Guest Speaker: Andrew McNutt was originally scheduled to join this meeting but had to postpone. He will join us next time to discuss reusable visualization design with a focus on color!

  • SLP Outreach: Outreach for SLP volunteering opportunities, as well as brainstorming outreach efforts, will be covered at the next meeting as well.

Action Items

  • Reach out to Karen, Kaitlin, Carol, and/or Ferby with any interest in volunteering for the SLP, whether that be planning, application review, or mentoring!

12 March 2025

Attendees: Rachel Rose, Kaitlin Pollock, Stephanie Doppler, Lori Smallwood, Stephen Mackenzie, Karen Ruggles (notes)

Agenda

  1. Quick review of Charter (Rachel Rose)

  2. Brainstorm on growing the working group (Rachel Rose)

Announcements:

  • list announcements

Quick Review of Charter

  • r

Brainstorm on growing the working group

  • r

Action Items

  1. list something members should accomplish or work on, include dates and point of contact wherever possible

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