Call for Volunteers Email Template

Got a work, organization, or university mailing list full of individuals you think would make great mentors? We'd love to hear from them!

Below you'll find an email template calling for volunteers. So you can simply copy, paste, and send!

Hello!

The Academy Software Foundation’s (ASWF) Diversity and Inclusion (D&I) working group will soon be running our annual Summer Learning Program (SLP). This initiative of the D&I working group at the ASWF has a goal of increasing awareness and knowledge of underrepresented communities in the VFX and Animation industry. The 2023 SLP Learners will be from the LGBTQIA+ community, but mentors and speakers do not need to be a part of that community to participate.  

We are looking for industry professionals who would like to participate in building community, professional mentorship, and individual learning with our 20 mentees. 

We recognize that everyone in this industry will have varying levels of availability. With that in mind, there are several ways you can contribute. You may choose multiple roles from the list below. Those opportunities are:

Guest Mentor

Time commitment: ~1-3 hrs, between June-August 

Role: Fill in for a learner's regular mentor on a week they are not available to meet. Help introduce them to other areas of the entertainment technology industry. We often receive a lot of volunteers for guest mentoring so there is no guarantee you'd be matched with a learner during the program.

Speaker

Time commitment: ~1 hr + any prep time needed, one time between June-August 

Role: Present on a topic or come as part of a moderated panel. Answer questions from our learners and inspire them!

Application Reviewer

Time commitment: ~3 hours in late April

Role: Help us read through (anonymized) applications. The only real requirements for this role is interest in finding the best learners for the program by filling out a google form with your impressions!

Mentor

Time commitment: ~10 hours from June-August 

Role: Get paired 1-on-1 with one of this year's Learners. Meet weekly for 30 minute touchbases on a schedule that works for you and your learner. Further details on this role available here.

Team Lead

Time commitment: ~15 hours from May-August 

Role: Get paired with ~5 Learners in a Small Group Team. Meet every other week with your team Learners to check in on progress and help your Learners set and meet their goals. Further details on this role available here. 

Overall Organization

Want to get even more involved?

Join us at our monthly Diversity & Inclusion Working Group meeting and consider being a part of the Summer Learning Program sub-committee next year!