2022 Q2 - April, May, June
- Karen Ruggles
13 April 2022
Attendees: Karen Ruggles, Carol Payne, Lorie Corcuera, Victoria Wong, Rachel Rose, Barathy Rangarajan, Ferby Cremer, Kevin Clark, Kaitlin Pollock, Kirstyn Salehi, Shannon Deoul, Rick Champagne, Sergio Rojas, Nick Porcino, Bill Ballew, JT Nelson, Aliza Carpio
Agenda
National Science Fair Meeting (Rachel Rose)
Governing Board Succession Plan
GSoC & Summer Learning Program
National Science Fair Meeting
Presentation given w/c 04 Apr (via Carey)
ASWF outreach - list of projects, potential awards distro
Presentation deck to be circulated with WG
Anyone interested in getting involved can reach out to Rachel direct!
Governing Board Succession Plan
What: how do we integrate new members into Board re: D&I metrics?
Census (voluntary) will be circulated @ next Board meeting
Diversity Dimensions: helping the Board craft focus areas re: D&I
What is the recommended Board member?
What values are suitable for the ASWF Board?
GSoC & Summer Learning Program
Full details here
Reviewer, Mentor or Team Lead sign-up here (24 Apr - 08 May)
~25 Reviewers, 15 Mentors, 1-2 Team Leads
Outreach efforts will rely on our personal networks to spread the word!
11 May 2022
Attendees: Karen Ruggles, Carol Payne, Victoria Wong, Tom Szenher, Ferby Cremer, Rebecca Bever, Jennifer, Goldfinch, Kaitlin Pollock, Sergio Rojas, Bill Ballew, Barathy Rangarajan, JT Nelson, Kirstyn Salehi, Kevin Clark, Aliza Carpio
Agenda
Summer Learning Program (SLP)
Governing Board Succession Plan
Diversity/Equity Session at SIGGRAPH + Open Source Days
Summer Learning Program (SLP)
We had 50 applicants and mostly tech disciplines - this is a WIN! Stellar group, even with lower number (20 to make it through)
Got something to add to this resource list? (Need to add accessvfx) Resource List for applicants
Are we good with mentors? We are still short by 2 mentors. 9 week time commitment over June-July.
Governing Board Succession Plan
We have been shepherding this for past 6 months and it’s official now. There will be press soon for this.
How will it work (the succession planning)? - 4 year term and nomination process at end of term.
25% of board members phase out each year (starting in December) and will be voluntary to start
Concept of alternates (after 1 year, board member will select an alternate) - the alternate will be encouraged to attend meetings and can vote if the board member is not available.
Developed governing board census - self identification questions which will be presented to the board for the first time. This will help us set goals in diversity and make-up of our board. We can also publish the data in the future
(Need your feedback here) Onboarding set of docs - orientation for board members - new and current board members…expectations/roles/values
No max on number of terms a board member can serve (just cannot be consecutive)
Diversity/Equity Session at SIGGRAPH
The Summit (May 22 deadline)
Last year, the summit was integrated into SIGGRAPH
We would like to participate again this year but would like other speakers (other voices) to present
Rebecca shared some talks and we can potentially build off the idea
Idea (from Kirstyn) - breaking down language barrier and what still exists and limitations
Rebecca - Tech terminology and identify what is inclusive, inclusive terminology on open source code (Barathy also chimed in here)
Language in open source software
Per JT, Topic: recent progress in the DHH(Deaf and Hard of Hearing) community. Maybe we could put a call out on the ASWF slack to see of someone affiliated with ASWF is part of that community?
Submit as a panel and moderate - please add ideas in Slack for this
Open Source Days
Last year, we had a panel - with Summer Learning program participant…we got really great feedback
Please add your ideas on Slack
Action Items
08 June 2022
Attendees: Carol Payne, Rachel Rose, JT Nelson, Emily Olin, Oliver Dunn, Sergio Rojas, Kevin Clark, Victoria Wong, Kaitlin Pollock
Agenda
D&I Landing Page
Open Source Days Presentation
Ambassador Program / TAC & TSC Diversity
D&I Landing Page
https://www.aswf.io/get-involved/academy-software-foundation-diversity-and-inclusion-initiatives/
Was put together early on, just to have something. It’s pretty cut and dry.
We have a lot of great content on the blog though!
We’d like to give the landing page a bit of sparkle! Pictures, graphics, etc.
Highlight initiatives: SLP, Webinars, Blogs, Press/Speaking engagements, etc
Possible to make the changes, Emily just needs more about how we want it to look / copy.
Is it time to move over to confluence? A lot of the other TSCs keep meeting notes, etc in there and it’s a bit more visible/easily accessible
We need to work on the copy
It’s for the public: folks who aren’t yet involved but are interested in learning more
Might be interesting to post links/resources to other D&I information, events, groups
It’s important to make a good impression
Open Source Days Presentation
We’ve been discussing what Open Source Days will look like for the ASWF at the TAC meetings
August 16th-17th - Virtual
We will have the opportunity to present what we’ve been doing in D&I
What have we done in this past year
What are we doing in the coming year
We want this to be as engaging as possible
Possibly a panel with pointed questions around Governing Board Succession Plan, SLP, where we are going
Possibly talk about how to increase diversity in the project level - what’s different about the TSCs, what’s the same
Ambassador Program and TAC & TSC Diversity
Want to keep filling this out and moving forward
Best practices on meetings (virtual/hybrid)
TAC/TSC: examples on how to elevate/bring in new folks
Alternates, different leadership roles, co-chairs, etc
Flexibility to determine what works for your project